Candidate Privacy Policy

Candidate Privacy Policy

Effective Date: 22nd January,2025

At shopandsell.ca, we are committed to protecting the privacy and integrity of your personal data. This Privacy Policy explains how we collect, use, retain, and safeguard your personal information during the recruitment process, in compliance with relevant data protection laws.

1. Data Controller

shopandsell.ca acts as the controller of your personal data. We are responsible for ensuring the confidentiality and security of the information you provide. You can contact us here:

2. Collection and Use of Your Personal Data

Personal data refers to any information that identifies you or could reasonably lead to your identification. During the recruitment process, we collect the following categories of personal data:

• Full name
• Location (city, country)
• Phone number
• Email address
• Curriculum Vitae (CV) and cover letter
• Previous work experience and job history
• Educational credentials and certifications
• Portfolio or supplementary documentation
• Additional information you voluntarily provide

We may also document how you learned about the job opportunity. Your personal data is securely stored and may be shared with third-party service providers (e.g., Google G Suite) for storage purposes.

3. Purpose of Processing Your Data

We process your personal data for the following purposes:

• Application assessment: To evaluate your qualifications, experience, and suitability for the position you applied for.
• Communication: To communicate with you about your application, schedule interviews, and provide feedback.
• Recruitment management: To handle your application, validate your information, and consider you for other relevant positions at shopandsell.ca or its subsidiaries.
• Retention for future opportunities: To retain your details for potential job openings, even if an immediate position is not offered.

4. Sharing of Your Personal Data

We respect your privacy and only disclose your personal data in the following scenarios:

• Internal Usage: Your data may be shared internally with relevant hiring managers, HR personnel, and decision-makers involved in the recruitment process.
• Third-Party Service Providers: We may engage third-party providers (e.g., Google G Suite for storage) to securely process your data. These providers are bound by confidentiality agreements and authorized to use your data solely for recruitment-related purposes.
• Legal Compliance: We may share your data with legal authorities if required by law or regulatory obligations.

5. Data Retention

We retain your personal data for the period necessary to complete the recruitment process and for up to [insert time period, e.g., 6 months] afterward. Following this period, your data will be deleted or anonymized unless otherwise requested.

6. Your Rights

As a candidate, you have the following rights concerning your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request corrections to any inaccurate or incomplete information.
• Erasure: Request the deletion of your personal data, subject to legal retention requirements.
• Objection: Object to the processing of your personal data under certain circumstances.
• Portability: Request to receive your personal data in a portable format.

To exercise any of these rights, contact us here.

7. Security of Your Data

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. While we take every reasonable precaution to safeguard your data, please note that no electronic transmission or storage method is completely secure.

8. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy periodically to reflect changes in our practices or to comply with new legal requirements. Any updates will be posted on this page, and the effective date will be revised accordingly.

9. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights concerning your personal data, contact us here